All charges are subject to a 25% taxable banquet service charge plus 6% Pennsylvania State Tax.  The prevailing banquet service charge and State sales tax are subject to change. Additionally, food packaging will not be provided for take-out purposes due to licensing restrictions. Menu selections must be submitted at least four (4) weeks in advance so that we can make appropriate staffing and product arrangements.

You must provide a detailed count of each entrée by noon at least ten (10) business days before the event. The client must also provide Catering by Doubletree a way to denote which attendee ordered what entrée to the service staff. Catering by Doubletree reserves the right to limit the number of selections to two for groups of 100 or more contracted guests.

Attendance guarantees must be given by noon ten (10) business days before your function.  Food is prepared for the guarantee, which is not subject to reduction within the ten-business day period and will be charged accordingly. Increases to guaranteed numbers would be accepted upon availability.  Food will be prepared, and rentals will be ordered per specifications outlined in the Banquet Event Orders, approved by the meeting planner(s). The contracted expected attendance figures will be considered the guarantee for events without a guarantee. Should any food function be altered following the signing of this contract, all rental fees will be re-assessed, and appropriate charges will apply.

All Payments are via check, cash, or credit card. You must sign and return a credit card authorization form, should payment be via credit card. If paying via check, Catering by DoubleTree must receive the check ten business days before the event to allow processing. If the check is received within five business days, the final payment must be certified.

*Please note that Catering by DoubleTree reserves the right to place a pre-authorization on the credit card for the anticipated event charges five business days before the event.

**Tax exemption: If you are tax exempt, a Pennsylvania approved State exemption certificate must be provided before the function for the tax not to be charged. In addition, payment must be made from the exempt organization stated on the tax-exempt form for the exemption to be honored.

As specified in this signed contract, Catering by Doubletree is reserving the food, rentals & staffing requirements described here in your organization’s name.  Catering by Doubletree will experience significant monetary losses if these reserved services are not used.

Therefore, in the unlikely event that your organization should cancel its function, the organization will pay Catering by DoubleTree a cancellation fee, which shall consist of the following:

Notice of cancellation before the arrival date and amount

Contract signing to 366 days  10%

365 – 180 days  25%

179 – 90 days 50%

89 – 30 days  75%

29 – 0 days  100%

Cancellation charges are due and payable within three (3) days after the cancellation date.

**If the COVID-19 virus should cause the Federal, State, or Local Government to impose restrictions/ closures, which in turn would force a cancellation, the force majeure section of the contract would come into effect, which would enact the cancellation of the event without any further cancelation charges or penalties**